Works with staff, programs, organizations and agencies in a professional manner.
Maintains schedule of appointments, follow up on scheduling planned meetings, local trainings and assigned tasks.
Retrieves and distributes mail for department, reviews documents for appropriate date, signature and action.
Maintains files on all correspondence, programs information, contracts, orders.
Take minutes at assigned meetings, reviews, distributes as needed or requested, and file.
Good knowledge of computer software and systems for data retrieval, budgeting, word processing and developing spreadsheets.
Preparation of supply orders, quotes requisitions, travel arrangements, procurement and inventory of all office equipment.
Makes necessary arrangements for meetings and trainings as requested and assigned.
Attends training, conferences, and meetings scheduled both locally and out of state as requested. Performs other related duties as assigned.
Knowledge: This position requires a working knowledge of the Tribes Personnel, Travel, Procurement and financial policy manual and systems. Retrieving and reporting on RPMS/ACCUCARE data entry and tracking and retrieving information entered. Complete and submit requisitions, order supplies, material, equipment; and get quotes from businesses on a regular basis. Work with developing contracts for submission to Procurement.
Skills: This position requires skills in the use of computer software, word, processing, retrieving and developing reports, scheduling WebEx/Webinar conferencing.
Abilities: This position requires good public relation skills, communicates effectively, follows direction both written and oral instructions; makes appropriate decisions; understands policy and procedures, self motivated, works independently.
EDUCATION AND EXPERIENCE:
The above knowledge, skills, and abilities are typically acquired through a combination of education and experience to a:
High School diploma or equivalent