NORTHERN CHEYENNE TRIBE BOARD OF HEALTH

JOB ADVERTISEMENT #3
2012

POSITION: MSPI Prevention Technician   SALARY: D.O.E. DEPARTMENT : MSPI, Meth Suicide Prevention Initiative

ACCOUNTABLE TO: MSPI Prevention Specialist

OPENING DATE: June 21, 2012   CLOSING DATE: July 2, 2012

How To Apply: Submit a completed application, (3) current (within 1 year) letters of reference, copies of certifications, Current Valid Montana Driver's License, transcripts & RESUME', to the Northern Cheyenne Tribe, att: Human Resources Office, P.O. Box 128, Little Wolf Capitol Building, Lame Deer, Mt. 59043

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED

SUMMARY OF WORK: This position is responsible for daily office and program organization, scheduling, coordination, record keeping, ordering and inventory, requisitions & contract preparation and dissemination of program information to its department. Participate in program, organization and community activities and meetings.

JOB CHARACTERISTICS:

Nature of Work: Performs general secretarial duties; requires attention to detail and timeliness. Will take minutes at meetings held in office and locations within the communities. Work may require being in the community with other programs as requested. Requires making decisions independently, self motivated.

Personal Contacts: Daily contact, in person, by phone or email, with staff, supervisor, programs, public health professionals, schools, health organizations and government entities.

Supervision Received: MSPI Coordinator, work independently with minimum amount of direction to complete assigned tasks.

Essential Functions: Position requires good computers skills, respects privacy of public entering facility, confidentiality of information, information shared by staff and public. Good communication skills oral, written, customer service, public relations and code of ethics.

AREAS OF JOB ACCOUNTABILITY AND PERFORMANCE:

Works with staff, programs, organizations and agencies in a professional manner.

Maintains schedule of appointments, follow up on scheduling planned meetings, local trainings and assigned tasks.

Retrieves and distributes mail for department, reviews documents for appropriate date, signature and action.

Maintains files on all correspondence, programs information, contracts, orders.

Take minutes at assigned meetings, reviews, distributes as needed or requested, and file.

Good knowledge of computer software and systems for data retrieval, budgeting, word processing and developing spreadsheets.

Preparation of supply orders, quotes requisitions, travel arrangements, procurement and inventory of all office equipment.

Makes necessary arrangements for meetings and trainings as requested and assigned.

Attends training, conferences, and meetings scheduled both locally and out of state as requested. Performs other related duties as assigned.

JOB REQUIREMENTS:,

Knowledge: This position requires a working knowledge of the Tribes Personnel, Travel, Procurement and financial policy manual and systems. Retrieving and reporting on RPMS/ACCUCARE data entry and tracking and retrieving information entered. Complete and submit requisitions, order supplies, material, equipment; and get quotes from businesses on a regular basis. Work with developing contracts for submission to Procurement.

Skills: This position requires skills in the use of computer software, word, processing, retrieving and developing reports, scheduling WebEx/Webinar conferencing.

Abilities: This position requires good public relation skills, communicates effectively, follows direction both written and oral instructions; makes appropriate decisions; understands policy and procedures, self motivated, works independently.

EDUCATION AND EXPERIENCE:

The above knowledge, skills, and abilities are typically acquired through a combination of education and experience to a:

High School diploma or equivalent

Minimum of three (3) years of related experience

Financial management experience

Clean Driving Record and be insurable under the NC Tribe's Policy Pass Background Check

Must agree to and sign waiver for pre-employment drug testing

JOB PERFORMANCE STANDARDS:

Maintaining confidentiality of records, personnel information disclosed

Complete certificate of privileges to the Indian Health Service RPMS and Computer Security Awareness Training

Understands Privacy Act and adheres to regulations

Confidentiality of Information

Works well with others, co-workers, supervisors, general public and public entities. Takes direction and promptly carries out duties assigned

Professional in all aspects of work performed

Observes work hours and punctuality

Indian Preference, with first preference given to qualified enrolled members of the Northern Cheyenne Tribe.